ANNUAL FINANCE REPORT

Instructions:
- Input income and expenses using the tables below.
  - Income:
    
    Date: Date of transaction
    
    Action: Type of transaction (e.g. check deposit, cash deposit, reverse ACH)
    
    Details: Include important information about the deposit (what was it for, whose deposits does this include?
    
    Amount: The total amount deposited into the account
  - Expenses:
    
    Date: Date of transaction
    
    Payment Method: Options include check #, debit, ACH, withdrawal
    
    Payee: Who received payment (person or business)
    
    Details: Include why this purchase was made (craft supplies, camping, registrations, etc.)
    
    Amount: Total amount paid from the account
Helpful Hints
- Save as you go! When you click the save button at the bottom of each page, a link will be emailed to you. You may also copy the link and bookmark it as a favorite for easy access throughout the year!
- Upload as you go! You can add and save bank statements at any time!
- Keep notes! If you have deposits or charges that have not yet been reconciled with your account, note those discrepancies by selecting "No it does not" under the question, "does your ending balance match your most recent bank statement?" Edit and save comments as needed throughout the year.
Starting Balance*
Beginning balance as of the start of this report. New accounts may be 0.00.
Income
Total Income
Expenses
Total Expenses
Ending Balance
Does your ending balance match the most recent bank statement?*

Yes, it does.No, it does not.
No, it does not. Please account for any outstanding items/reasons they do not match.*
Troop's average account balance per girl
Service Unit's average account balance per girl
Our troop account balance is*

greater than $20 per girl.less than $20 per girl.
Our service unit account balance is*

greater than $5 per girl.less than $5 per girl.
Specify future plans for remaining funds if the balance is more than $20 per girl (troop) or $5 per girl (service unit). Consider using remaining funds for re-registration costs.*

Starting Balance*
Beginning balance as of the start of this report. New accounts may be 0.00.
Income

Provide a summary of all income. Income includes all money collected for the troop: dues, product program, additional money-earning activities, activity fees, donations, etc.
National Membership Fees
If your troop/service unit collected money to purchase memberships, add it here.
Troop Dues
If your troop collected dues, add them here.
Cookie Program Deposits
Include all cookie deposits made into the troop's account. Do not include online sales.
MagNut Program Deposits
Include all MagNut deposits made into the troop's account. Do not include online sales.
Additional Money-Earning Activities
Include all fundraising beyond the product programs.
Activity Fees
If your troop collected funds for activities, include them here.
Donations
While troops cannot solicit donations, they may receive them. Due to IRS regulations, all single donations over $249 must be processed through our council's fund development team. Contact customer care with questions at 1.800.248.3355.
Other
If it doesn't fit in the other categories, list it here!
Total Income
Expenses

Provide a summary of all expenses incurred by the troop from June 2024 to May 2025.
National Membership Fees
Include all payments made for memberships.
Awards/Uniforms
Include badges, patches, pins, uniform pieces purchased for members of the troop.
Program Supplies
This includes supplies used for Girl Scout activities and any purchases to support those activites. List all purchases for cookie booths, etc. here as well.
Cookie Program Payments
Include all cookie payments made to Girl Scouts Western Pennsylvania.
MagNut Program Payments
Include all MagNut payments made to Girl Scouts Western Pennsylvania.
Program Fees
This includes the cost of tickets to events and activities.
Trips/Travel
Include purchases made during travel including hotels, car rentals, and gas, etc.
Food and Beverage
Include all food/beverage purchases for meetings, events, and activities.
Donations
Girls may opt to donate a portion of their funds to Take Action projects and community organizations. List these here.
Camp
Camping? List all camping expenses here.
Other
If it doesn't fit anywhere else, list it here.
Total Expenses for Reporting Period
Ending Balance
Does your ending balance match the most recent bank statement?*

Yes, it does.No, it does not.
No, it does not. Please account for any outstanding items/reasons they do not match.
Troop's average account balance per girl
Service Unit's average account balance per girl
Our troop account balance is

greater than $20 per girl.less than $20 per girl.
Our service unit account balance is

greater than $5 per girl.less than $5 per girl.
Specify future plans for remaining funds if the balance is more than $20 per girl (troop) or $5 per girl (service unit). Consider using remaining funds for re-registration costs.

Upload 12 Months of Bank Statements/Official Bank Transaction Histories*

Bank statements or transaction histories provided by your bank may be submitted individually or as a one document.
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Upload Additional Documentation (Check Register, Excel Sheet, Receipts etc)

Submit receipts, spreadsheets, and any supplemental documentation here. All cash withdrawals require validation through submission of receipts.
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Do you have any cases/boxes of unsold cookies?*

YesNo
Cases remaining
Boxes remaining
Dollars in unsold cookies
Additional Comments...
If you have any financial questions or concerns, please list them here.
By signing this form, you acknowledge that all of this information is correct to the best of your knowledge.*

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ANNUAL FINANCE REPORT

Income

Expenses